‘It’s in here
somewhere.’
Information sits in emails, folders and people’s heads. Anyone who needs it starts by searching and asking around.
Office organisation, digitalisation and AI
Work that
finally runs
smoothly again.
We simplify processes, develop the right digital solutions and use AI where it genuinely takes work off your hands.
For leaders and teams in medium-sized businesses who want to achieve more –
with less effort.
Andrea Kaden, CEO
Ralf Westphal, CTOLess
searching.
More doing.
There’s
an easier
way.
AI that
does the work.
Sound familiar?
‘Why are we still
doing it this way?’
‘It’s in here
‘We enter that
here as well.’
The same data travels through several lists and programs. Every extra step costs time and can lead to mistakes.
‘We’ve got AI now.
Now what?’
The first experiments are done. Now AI should take on specific tasks and make day-to-day work noticeably easier.
We take a look with you
What can go?
What can be simpler?
And where can digital tools and AI take work off your hands?
More on our topics: Self-organisation and collaboration · Digital tools · AI in the office
From our work
There is another way.
Three stories. Real change.
Discover the difference.
Medium-sized joinery
From paper job sheet to
paid invoice.
Together with the service technicians and an in-house colleague, we built an app for everyday service work.
THE OLD PROCESS
01 / AT THE OFFICE
Service order
Print the form and hand it over.
02 / ON SITE
Service report
Fill it in by hand and get it signed.
03 / BACK AT THE OFFICE
Invoice
Transfer the data, write and send the invoice.
Type it all
in again?
THE NEW WAY OF WORKING
One job.
One digital process.
Service & maintenance
Service that keeps going.
Plan jobs and routes digitally
Record materials and working time digitally
Customer sign-off by digital signature
Invoice by email · pay straight away
Developed together
From job
to invoice.
The data is already there.
The work carries straight on.
The app was built in two days of focused joint work. The key was involving the people who work with the process every day.
Company with around 2,000 employees
First the paper disappeared.
Then the possibilities appeared.
In around a year, a paper-heavy payroll department moved to a completely digital way of working.
THE OLD PROCESS
01 / INCOMING
Paper & emails
Receive documents on paper or by email.
02 / PROCESSING
Print it out first
Print documents from emails and work on them.
03 / FILING
Personnel folders
File documents in personnel folders.
Digital in.
Paper out?
THE NEW WAY OF WORKING
Paper stops
at the door.
Payroll
Documents digital. Work in view.
Digital personnel file instead of paper folders
Paper scanned on arrival · AI classifies it
Kanban boards for projects and standard processes
Part of everyday work
Using AI.
Shaping it themselves.
New tools.
And new skills of their own.
The team now uses AI regularly in their daily work. Where suitable solutions were missing, they built their own small GPTs and apps.
Self-employed property and asset manager
The office is now wherever
its owner happens to be.
Over two years, an office full of paper folders turned into a completely digital way of working.
THE OLD PROCESS
01 / DOCUMENTS
Everything on paper
Receive and collect documents on paper.
02 / FILING
Yet another folder
Sort papers and file them in folders.
03 / SEARCHING
Where was that again?
Search the right folders at the office and piece the information together.
The information?
It’s at the office.
THE NEW WAY OF WORKING
The office
comes along.
Property management
The paperwork comes along.
Documents fully digital
No more printing
All information to hand, anytime, anywhere
Part of everyday work
More productive.
More content.
Less searching.
More freedom every day.
Today she uses her MacBook as a matter of course and enjoys having all her information to hand wherever she is.
One visit. Everything done.
Less paper. More possibilities.
The office comes along. So does the freedom.
How we work
First question.
Then simplify.
Then go digital.
‘How could this
be simpler?’
- Look closely
Find the treasures in everyday work.
We listen and look at people’s actual work together with them. Where is time spent searching, doing things twice or waiting unnecessarily? We speak the users’ language and understand the IT behind it.
- Simplify
Leave things out and make them better.
Unnecessary steps and tools can go. Only then do we develop the right digital solutions and use AI where it takes work off your hands.
Leaving things out is a solution too. - Enable
Get going together.
We develop with the users, try things out and support them until the new way of working functions in everyday life. So that your team can keep thinking ahead and shaping things itself.
More productive.
More content.
Do you really want to change something?
Then we’re a good fit.
You don’t need to know how yet. Being willing to question familiar routines is a good start.
Experience that grows with you
Different scale.
Same eye for what matters.
From small businesses to large corporations: we work with the people who want to change their working day.
Small businesses
Saalhaus GmbH
Training in digital working and introduction of a new ERP system.
Tischlerei Niehaus
Introduction of digital process and project management.
KPV GmbH
Digitalising the office and introducing AI in property and asset management.
Bubos Physiotherapie
Digitalising patient administration and billing.
Less admin.
More time for business.
Medium-sized companies
Westküstenbank
Training in digital working for all staff.
Mr. Wash
Complete digitalisation and use of AI in payroll.
Tischlerei Bergers
Digitalising many processes, introducing AI and developing in-house AI solutions.
Metallbau Walther
Introducing AI and training.
Less bureaucracy.
More flow.
Corporations
Häfele SE
Introducing the paperless office across many departments.
Allianz Trade
Training in efficient digital working in five departments.
Siemens Energy
Introducing AI in two departments.
adidas
Implementing the paperless office in one department.
Fewer detours.
More teamwork.
Andrea & Ralf · Work with Ease
We understand IT.
And the people using it.
We know the wishes and worries of employees, managers and business owners from our own experience – we have been in each of these roles ourselves. Together we find solutions that help both the people and the business. To do this, we combine an understanding of people, process know-how, creative and pragmatic approaches, and software development.
Andrea
LinkedInAndrea understands people and IT. She spots where processes are needlessly complicated, brings structure to them and finds pragmatic ways to simplify them.
She has always been interested in all things digital. She has found out for herself that you can build your own apps without any development skills – and done it.
Ralf
LinkedInRalf comes from software development, built up his own software company and worked as a software trainer. He discovers and tries out new technical possibilities early on.
He analyses, thinks connections through and develops the right solutions – which now include many AI applications of his own.
It works best
when everyone joins in.
We thrive when people ask questions, try things out and bring in their own ideas. That is exactly how we would like to work with you.
Any questions?
Good to know.
Before we get started.
Do we need to know which software we need?
No. We start by looking at your processes together: what should be simpler, what can go and where is time being lost today? Only then do we decide which digital tools or AI applications fit.
Do we have to replace the tools we use now?
Not necessarily. We check what can be improved with the tools you already have. New software comes into play when it solves a specific task better. Unnecessary tools can go along the way.
How do you involve our staff?
The people who work with the processes every day help to develop the solution. We listen, ask questions and try things out together. Training and support help to embed the new way of working in everyday life.
How do we find out where AI can help us?
Not with a training course, but by taking a close look at your workplaces. AI opens up so many possibilities that a one-size-fits-all answer would not be serious. And AI adapts to your work, not the other way round. That is why we first take a close look at how you work today. Then we can find solutions that really fit. This is how we go about it.
The next step is a conversation.
What’s slowing
you down?
Tell us what holds you up in your day-to-day work.
Together we’ll look at where things could be simpler.
Book an introductory call
You don’t need a finished plan yet.